Subject: Revised Quotation Email
Dear [Recipient’s Name],
I hope this message finds you well. I am sending you the revised quotation for your review. This new quote reflects your requested changes and adjustments. It includes updated prices and specifies the required services. Please take a moment to look over the document. If you have any questions or need further changes, feel free to reach out. Thank you for your attention, and I look forward to your feedback.
Best regards,
[Your Name]
[Your Position]
[Your Company]
[Contact Information]
Sample Revised Quotation Emails
Revised Quotation Due to Updated Requirements
Dear [Recipient’s Name],
I hope this message finds you well. Thank you for your ongoing collaboration with us. After our recent discussions and consideration of your updated requirements, we have revised our quotation accordingly. Please find the details below:
- Revision Date: [Insert Date]
- Adjusted Total Cost: [Insert Amount]
- New Timeline for Delivery: [Insert Timeline]
If you have any questions or need further adjustments, please don’t hesitate to reach out. We appreciate the opportunity to better serve your needs.
Best regards,
[Your Name]
[Your Position]
[Your Company]
Revised Quotation After Market Analysis
Hi [Recipient’s Name],
I hope you’re having a great day! Following our recent market analysis, we have taken the liberty of revising our quotation to better align with current trends and competitive pricing.
- New Pricing Structure: [Insert Details]
- Adjusted Delivery Schedule: [Insert Schedule]
- Discount Offered: [Insert Discount Details]
We aim to provide you with the best service possible and appreciate your understanding as we make these adjustments. Please review the updated quotation and let me know if you would like to discuss further.
Warm regards,
[Your Name]
[Your Position]
[Your Company]
Revised Quotation Due to Price Fluctuations
Dear [Recipient’s Name],
I hope this email finds you well. I am reaching out to inform you that, due to recent fluctuations in materials pricing, we have revised our original quotation.
- Original Quotation Amount: [Insert Original Amount]
- Revised Quotation Amount: [Insert New Amount]
- Effective Date: [Insert Date]
We remain committed to delivering quality service and appreciate your understanding during this time. Please feel free to reach out if you have any concerns or questions about the revisions.
Best wishes,
[Your Name]
[Your Position]
[Your Company]
Revised Quotation Following Client Feedback
Hi [Recipient’s Name],
Thank you for your valuable feedback regarding our initial quotation. We have made the necessary revisions to better meet your expectations and requirements.
- Revised Items and Costs: [Insert Details]
- Updated Payment Terms: [Insert Terms]
- Final Delivery Date: [Insert Date]
We appreciate the opportunity to refine our proposal and look forward to your thoughts on the revised quotation. Please do not hesitate to reach out if you would like to discuss any specific points.
Sincerely,
[Your Name]
[Your Position]
[Your Company]
Revised Quotation to Accommodate Bulk Order
Dear [Recipient’s Name],
I hope you’re doing well! We are excited to accommodate your recent request for a bulk order, and we have consequently adjusted our quotation to reflect this change.
- Bulk Order Discount: [Insert Discount]
- New Total Amount: [Insert Total Amount]
- Revised Delivery Timeline: [Insert Timeline]
We’re grateful for your business and are eager to fulfill your order. Please review the attached revised quotation and let us know if you have any questions or need further clarification.
Kind regards,
[Your Name]
[Your Position]
[Your Company]
Best Structure for a Revised Quotation Email
So, you’ve got a revised quotation to send out and you want to make sure it’s clear, professional, and easy for your recipient to digest? No worries! Crafting an effective revised quotation email is all about organization and clarity. Let’s break it down into parts that you can easily follow. Each section plays a vital role in making your email stand out.
1. Subject Line
The subject line is your first impression, so make it count! Try to include essential details that hint at the content. Here are a couple of examples:
- Revised Quotation – [Your Company Name] – [Project Name]
- Updated Quotation for [Client’s Name]
2. Greeting
Start with a warm and professional greeting. Address the recipient by name to add a personal touch. For instance:
- Hi [Client’s Name],
- Hello [Client’s Name],
3. Brief Introduction
This is where you give a quick context for your email. A simple “Thank you for your patience” or “Hope you’re doing well!” can go a long way. You might say something like:
“Thanks for your patience while we worked on the revised quotation. We appreciate your interest in our services and are excited to move forward.”
4. Purpose of the Email
Clearly state that you are sending a revised quotation. Here’s a straightforward way to phrase it:
“Attached is the revised quotation reflecting the changes discussed during our last conversation.”
5. Key Changes Overview
This part is crucial for clarity. You want your recipient to understand what’s different in the new quotation. A bullet list works best for this section:
- Adjustment in pricing based on your feedback
- Updated delivery timelines
- Inclusion of additional services as requested
6. Attachment Reminder
Don’t forget to remind them about the attachment! It’s easy to overlook, so a simple note works wonders:
“Please find the revised quotation attached to this email for your review.”
7. Call to Action
Encourage the recipient to take action. This can be a request for feedback or a prompt to discuss further:
“We would love to hear your thoughts or any additional adjustments you might need. Let’s schedule a call if you need to go over the details together.”
8. Closing
Wrap up your email professionally. Use a friendly closing statement such as:
- Best regards,
- Looking forward to your feedback,
Follow this up with your name, job title, and company information.
9. Signature Block
Your signature block should contain all your business contact information and social links. Here’s a simple structure:
| Name: | [Your Name] |
| Position: | [Your Job Title] |
| Company: | [Your Company Name] |
| Email: | [Your Email Address] |
| Phone: | [Your Phone Number] |
And there you go! Following this structure will help you create a clear and professional revised quotation email that’s easy to understand and encourages a response. Happy emailing!
What is a Revised Quotation Email?
A Revised Quotation Email is a communication tool used in business to update a client on the pricing or terms of a service or product. This email is sent after the initial quotation has been issued. It provides new details that may result from changes in costs or client requirements. The email must be clear and professional. It typically includes the revised price, a brief explanation of the changes, and any other relevant information. The goal is to ensure that the client understands and agrees to the new terms before proceeding.
When should a business send a Revised Quotation Email?
A business should send a Revised Quotation Email when there are changes in price or terms after the initial quote has been issued. This may occur due to various reasons. For example, the cost of raw materials might increase, or the client may request additional features or services. Additionally, if there are adjustments in timelines or project scope, a revised quote is necessary. It is crucial to communicate these changes promptly to maintain transparency and trust with the client. Sending a revised quotation ensures that both parties are aligned before moving forward.
What elements should be included in a Revised Quotation Email?
A Revised Quotation Email should include several key elements for clarity and professionalism. First, it must have a clear subject line indicating that it is a revised quotation. Second, the email should start with a polite greeting and a reference to the previous quote. Third, it should outline the specific changes in detail. Providing the revised price and any applicable terms is essential. Furthermore, it can be helpful to include a call-to-action, encouraging the client to respond with questions or confirmations. Finally, a courteous closing statement shows appreciation for the client’s understanding.
How can a Revised Quotation Email improve client relationships?
A Revised Quotation Email can significantly enhance client relationships by fostering open communication. When businesses proactively inform clients about changes, it shows respect and professionalism. This transparency helps to build trust. Clients appreciate being kept in the loop regarding any adjustments in pricing or terms. A clear and well-structured email reassures clients that the business values their partnership. Furthermore, it allows clients to make informed decisions, leading to a more collaborative atmosphere. Ultimately, well-managed communication can strengthen loyalty and encourage long-term business relationships.
Thanks for sticking around to learn about crafting that perfect revised quotation email! We hope you feel a bit more confident in your emailing game and that you’re ready to tackle those revisions like a pro. Remember, each email is a chance to connect, so make it count! Feel free to drop by again soon for more tips and tricks—we’ll be here, ready to help you level up your communication skills. Until next time, happy emailing!